In this article, you'll learn how to create a manual booking in Stampede Bookings.Whether you're securing a reservation for a walk-in guest or taking a booking over the phone, this guide will walk you through the simple steps to add a booking directly into your system. Creating manual bookings is quick and flexible, allowing you to assign a time, table, booking type, and guest details all in just a few clicks.
1. Go to Bookings
Head to Venues from the left-hand navigation bar, then select Bookings to open the dashboard.
(If you have only one venue, selecting Venues will take you straight to your Bookings.)
2. Select the Day Planner
Once inside the Bookings section, click on Day Planner to view and manage bookings by day and time. Alternatively, you can click the Create button straight away to jump directly into the booking flow.
3. Click ‘Create’
You’ll find the Create button at the top of the page. Click to open the booking panel.
4. Select Booking Details
You'll first be prompted to choose:
- Date – The current date is highlighted in green.
- Party Size – Indicate the number of guests.
- Time & Duration – Choose the start time and how long the booking will last.
Once these are selected, the full booking form will appear.
5. Complete the Booking Form
You’ll now see the following fields to complete:
- Guest Details
Add the guest’s first name and last name. Email and phone are optional but helpful if you'd like to send confirmations. - Internal Note
Add any notes for staff (e.g. allergies, VIP, etc.).
- Booking Lock
Tick Lock Booking to prevent changes once confirmed. - Accessibility Options
- Wheelchair access
- Buggy access
- Highchair required
- Marketing Opt-in
Indicate if the guest has opted in to receive marketing emails. - Confirmation Email
Choose whether a confirmation email should be sent to the guest.
6. Table Selection
Once the party size, date, and time are chosen, Stampede will automatically assign a table based on availability.
If you’d like to change the table, click the x next to the assigned one and select a new option from the list.
7. Finalise the Booking
Click Create to save and confirm the booking. It will now appear in your calendar or list view.
8. Review the Booking Receipt
Once your booking is confirmed, you’ll see a Booking Receipt summarising all the key details, including:
- Date & Time – e.g. Sat, 12 Apr 2025 at 12:15
- Party Size – e.g. 3 guests
- Guest Information – First name, last name, email, and phone number
- Internal Notes – Any notes you’ve added (e.g. “Birthday this week”)
From here, you can click View Booking to make changes or manage it further, or switch between views like Day Planner or List to continue managing your upcoming reservations.
9. View Your Booking
Once your booking has been created, it will automatically appear in your Day Planner. Simply navigate to the relevant date and time to see the booking in place.
From here, you can:
- Click on the booking to view or edit guest details
- Reassign tables if needed
- Add notes or update preferences
This gives you a real-time view of all upcoming bookings and helps you manage your service flow more efficiently.
💡 Pro Tip:
Stampede automatically suggests the best available table, but you can always manually reassign it before clicking Create. This is especially helpful for managing large parties or specific guest requests.