Creating an Event

We’ll walk you through:

• Setting up an Event

• Generate a direct booking link to promote across social media, email, or paid campaigns

Events are like special dates and booking types rolled into one, where you can set up paid events (e.g. quiz nights, open mic nights, etc.), and you have all the tools to track capacity, take deposits, and market directly to attendees.

1. Go to Bookings

To set up events, go to Bookings to open the dashboard.
(If you have only one venue, selecting Venues will take you straight to your Bookings.)

1.5. Select Venue

If you have multiple venues, you will need to choose the one you want to configure. Select venues to open the list.

Listed venues will pop up; simply select the one you want to configure. 

2. Open Settings

Settings is where all venue settings for bookings can be created and enabled.

Step 3: Open Events

Open the events option to begin to set up your event page.

4. Create Event

Once open, you’ll see a list of all current events you have created. To create a new one, click Create Event.

5. Configure the Event Settings

Basic Information:

• Active status: Toggle if the event is active.
• Hidden: Toggle if this is publicly accessible on the booking platform or not
• Name: Add a name for the event
• Event Description: Enter a summary and details of the event.
• Party Size Range: Set the minimum and maximum party sizes for the event.

Date & Booking configuration:

• Select Individual Dates: Select up to 30 dates individually (E.g. select up to 30 Saturdays) if your event is recurring. 

• Timing & Duration: Select how long the event will last and how long before the event ends before the end of service hours.

• Table Buffer time: Add a gap between bookings to prevent back-to-back bookings. (e.g. 15 minutes between each booking)
• Custom Party Size Durations: For larger parties, set custom duration times that override the default duration. 
• Custom Table Selection: Set specific tables that are available for this booking type. (Note: If left blank, all tables will be available)
• Allow Online Amendments: Toggle whether you would allow guests to amend their booking ahead of time. (You can also set a deadline for how long before the booking customers can amend).
• Affects Daily Covers: Toggle whether you will allow the booking to contribute towards your daily cover limit.
• Same Day Bookings: Toggle if you will allow guests to make a booking on the same day. 

Charges & Policies:

• Cancellation & Deposit requirements: Requires Stripe. Enable a cancellation charge or deposit for the event.

• Allergen Information: Toggle to enable the option for guests to enter their allergen information ahead of time (Note: You will need to add all relevant allergens under Allergen Options)
• Dietary Requirements: Toggle to enable the option for guests to enter their dietary requirements ahead of time
• Special Occasions: Toggle to allow customers to mark if they are visiting for a special occasion (e.g. Birthday, Anniversary, etc)
• Booking Upgrades: Enable paid upgrades that customers can purchase before booking.
• Menus: Square enabled, which allows customers to pre-order menu items for your venue. 

Assets & Service Hours:

• Header & Gallery Images: Upload images related to the event to market towards customers.

• Service Hours: Set the time that the event will be running.

That’s it!

You’ve now created and published a single event using Stampede. Guests can book in seconds, you can track attendance, and deposits (if used) help secure commitment.

To confirm that the events are showing, check this in the Design tab and open the booking page. The link for events is in the header image. Customers will be able to locate them here.

All events will be listed here and show all available events that can be booked, and if your event is the same day, this will also be listed.

If you need a link to market on your platforms, you can simply open the event page and copy the link to use. 

Real-Life Scenarios: What customers are doing

Hotels are using one-off event bookings to boost revenue and build community. Here’s what you can achieve:

• Ticketed Tastings: “Summer Gin Tasting Evening 🍸” — with deposits collected online.

• Seasonal Nights: “Valentine’s Wine & Dine 💕” or “Christmas Cocktail Night 🎅”.

• Community Events: Quiz nights, comedy, or live music with trackable bookings.

• Exclusive Pop-Ups: Chef’s tables, limited menu nights, or rooftop cocktails.

• Family Fun: “Afternoon Tea with Santa 🎄” or “Easter Egg Hunt 🐣”.

💡 Example: Walworth Castle Events

They showcase just how powerful events can be when bookings are managed digitally, with clear promotion, easy booking, and a packed calendar.